About Office of Research Services
The Office of Research (OoR) facilitates the research efforts, scholarly endeavors, and statistical education of the faculty, residents, and students affiliated with the University of Kansas School of Medicine-Wichita. Under the direction of the Associate Dean for Research, OoR provides a multitude of services and resources for those involved in research.
Research and Scholarly Endeavors
Our services include consultations and assistance with protocol development, grant applications, management of currently funded grants, information about funding opportunities, conferences, and other items of interest to faculty, staff, and students. We also offer manuscript review and formatting for submission to scholarly publication, as well as publication of the Kansas Journal of Medicine.
The OoR strives to provide high-quality statistical data analysis services and education to the research community by assisting researchers with the use of statistical methods in the most efficient way. Our statistical consulting, instructional, and infrastructure services are coordinated to provide advice and support the use of the latest methodology.
- The research process, from design of the research plan through analysis and publication of study results
- Experimental design for trial and/or grant development, including sample size and power analysis
- Data analysis, including biostatistical programming and data management services
Services include support for the development and implementation of:
- Small, pilot studies
- Large-scale, multicenter clinical trials
- Large-scale epidemiologic studies
- Collaborative clinical and patient-oriented research
- Multi-institutional health services research projects
Abstract Preparation and Presentation
It's important to allow sufficient time for the research consultant to check statistical results for abstract submission and presentation. Please plan on four weeks prior to submission/presentation deadline. It's possible, however, that we can provide this two weeks prior to submission/presentation depending on our workload. We welcome the opportunity to talk with you about how we might help with your research project.
As per ICMJE guidelines: "All contributors who do not meet the criteria for authorship should be listed in an acknowledgments section. Examples of those who might be acknowledged include a person who provided purely technical help, writing assistance, or a department chairperson who provided only general support."
However, research consultants should not just be listed under acknowledgments if authorship conditions 1-3 (under Authorship) have been met. Any difference of opinion between researcher(s) and the research consultants(s) about authorship will be addressed by the Associate Dean for Research.
Decisions regarding authorship should occur early in the consultation process per the COPE Report 2003. It is our policy that researcher(s) and research consultant(s) assigned to the project agree on criteria for authorship early in their collaboration.
A common concern is when and under what circumstances statistical consultants should be co-authors on scientific papers. Decisions about authorship should be independent of consideration of funding. As recommended in published guidelines (Parker RA, Berman NG: Criteria for authorship for research consultants in medical papers. Statistics in Medicine 17: 2289-2299 (1998)): "The basis of financial support should be the time/effort spent on a project and the basis for authorship should be whether the statistician [research consultant] has made a scientific contribution to the project."
Here we adopt authorship and contributorship guidelines as promulgated by the International Committee of Medical Journal Editors (ICMJE). The ICMJE states: "An author must take responsibility for at least one component of the work, should be able to identify who is responsible for each other component, and should ideally be confident in their co-authors' ability and integrity...The ICMJE has recommended the following criteria for authorship; these criteria are still appropriate for journals that distinguish authors from other contributors. Authorship credit should be based on 1) substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; and 3) final approval of the version to be published. Authors should meet conditions 1, 2, and 3."
Some examples of substantial contributions by the research consultant include:
- Applying appropriate statistical methods to meet the project's needs and/or combining existing techniques in a novel manner
- Participating in design of the study
- Writing part of the manuscript, describing which statistical methods were used, and/or assisting in writing other sections of the manuscript - including revisions
- Reviewing/critiquing an initial draft and suggesting alternate wording and presentation of results
- Analyzing data along with interpretation of results
Grant Proposal and Study Design
Investigators requesting assistance with grant applications are strongly advised to seek assistance as early as possible, but no later than 45 days prior to the deadline for grant submission. This will provide us with sufficient time to fully understand the substantive issues related to the research project and prepare portions of the grant as needed. If you need a shortened timeline, let us know and we will work with the Associate Dean for Research to do our best to accomodate your needs.
Manuscript Preparation and Review
Whether or not the research consultant is an author, it is important to allow sufficient time for us to check statistical results and descriptions of statistical methods that appear in a manuscript. The time it takes to ensure appropriate methodology as utilized and described will vary from project to project. Therefore, communication about any impending deadlines between researcher(s) and research consultant(s) is key. It is our policy not to finalize any publication until thorough data cleaning has been performed. Final versions of manuscripts must be reviewed and approved prior to submission.
We also provide review of any manuscript ready for submission. Our review service includes: formatting based on the Author Instructions of the scholarly journal intended for submission, editing for readability and grammatical and spelling errors, make suggestions to reach/maintain word limit, and review references.
Working Effectively with the Office of Research
To help facilitate communication and maintain efficiencies within the project team of biostatisticians and other office staff, we recommend that teams:
- Establish an overall project timeline early in the collaboration
- Communicate often, clearly, and with a purpose
- Clarify work expectations in advance
- Work from an analysis plan or to-do list