Grant Writing Tips

• Use basic English and avoid jargon.
• Use correct font, margins, # of characters per inch, and # of lines per inch.
• Do not use bold to distinguish text. It does not copy well.
• Have correct number of copies.
• Spell out all acronyms initially.
• Use black ink for charts and tables.
• Do not hand draw structures.
• Do not rely on spell check.
• Be consistent in format and style throughout application.
• Follow the agency guidelines.
• Check ahead to make sure chairs/officials will be on campus for signatures.
• Get Fed Ex labels ready in advance and verify address.
• Have extra printer/copier toner on hand.
• Provide a table of contents for appendices.
• Ask for letter of support well in advance of deadline.
• Place letter of support in the same order as the biographical sketches for consistency.
• There is no requirement for applicants to use maximum number of pages allotted, but do stay within page limitations.
• All page numbers should be listed and in correct sequence.
• Proofread! Have zero tolerance for typographical errors, misspellings, or sloppy formatting.
• Have your proposal reviewed by someone not directly involved in its development.
• Remember! This is your first impression. A PI who puts time and effort into the proposal will likely show the same level of care and attention to detail in their research.

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Last Modified: September 16, 2004