Style Guide

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

AFS - Acronym for Administrative and Financial Services, the financial office for the KUSM-W campus.
a.m., p.m. - Always lowercase, with periods. There’s no such thing as 12 a.m. or p.m. It’s noon or midnight.
ARC - Acronym for Appreciation and Recognition Committee, a committee that coordinates employee appreciation and recognition activities.
ASA - Acronym for Academic and Student Affairs, the department that oversees programs and support for KUSM-W students.
abbreviations/acronyms - When using university names, titles, or any items which may be unfamiliar to the reader, spell out the name in full on first reference, followed by the abbreviation or acronym in parentheses: Women's Research Institute (WRI), Kansas Public Health Workforce and Leadership Development (WALD) Center. The abbreviation or acronym may then be used with clarity on subsequent references.
Academic degrees, certifications, honors
Use periods with M.D., Ph.D., M.A., B.A., B.S., and J.D. but not with RN, MBA, or MPH. Lowercase degrees if spelled out: bachelor of arts, doctorate. Use an apostrophe in the short form: bachelor's degree, master's degree. Use bachelor's degree or bachelor's rather than B.A. or B.S.; master's degree or master's rather than M.A. or M.S.; doctoral degree or doctorate rather than Ph.D. or Ed.D. Preferred university style is to cite only terminal degrees. Degree abbreviations always follow the recipient's full name and are set off with commas: Jan Green, Ph.D. Avoid preceding a name with a courtesy title for an academic degree and following it with the abbreviation for the degree in the same reference. Please see the complete listing of academic titles.
academic titles - Capitalize and spell out formal titles such as professor or associate dean when they precede a name. Lowercase elsewhere: Associate Dean Robert Brown; Fred Black, M.D., professor and chair, Family and Community Medicine. Always identify faculty members by their academic rank and department in published materials, except in listings of cited sources. If a faculty member holds several academic titles, use the one that has a direct bearing on the subject of the piece. Uppercase modifiers such as department in titles: Department Chair Joe Smith.

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BPC - Acronym for business procurement card, a state-issued credit card used to make small purchases.
Baby Jay - Always two words, he is the KUSM-W mascot. To book Baby Jay for an event, contact Public Affairs.
board of directors, board of trustees - Lowercase unless part of a formal name: He sat on the board of directors. He was a member of the KU Alumni Association National Board of Directors.

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CSL - Acronym for Clinical Skills Lab, a common abbreviation for the Earl L. Mills Clinical Skills Lab. Located in the office of Academic and Student Affairs, the lab is equipped with training models, mannequins, and biomedical equipment used to teach medical students about conditions affecting the human body.
Category 1 credit - When referencing physician credit, either list as Category 1 credit(s) or AM.A. PRA Category 1 Credit(s)TM. Note the capitalization of Credit(s) and the italics when used with AM.A. PRA.
chair - Accepted title for the presiding officer of a department or committee in medical school publications. Avoid chairperson.
chancellor - The chief executive officer of the University of Kansas. Capitalize when it precedes the name, lowercase when it follows: Chancellor Bernadette Gray-Little.
citing references - When citing references for KUSM-W publications, please bold the names of all KUSM-W personnel and follow the American Medical Association’s style guide. If you have questions, please contact Public Affairs at 293-2643 or wicpa@kumc.edu. When citing paper, poster, and abstract references, please use the following style: Citing paper, Poster, and abstract references

Type of Entry

Reference List

Paper or Poster

Dobbs D, Breast Cancer in Men. Paper (Poster) presented at: American Cancer Society Annual Convention; Sept. 28, 2006; Topeka, KS.

Abstract

Donley D, Davidson, A. Treatments for Recurring Throat Cancer. In: Proceedings from the American Society of Clinical Oncology; Jan. 30-Feb. 1, 2007; Charlotte, NC. Abstract 375.

class - Medical students are identified in published items by year of study rather than as juniors or seniors to prevent confusion with undergraduates: He is a third-year medical student; she is in her fourth year. Use of the designator W04 to identify an alumnus from the Class of 2004.
comma - Add a comma between all elements in a series.Example:The students came, saw, and went.
courtesy titles - Use Dr. if the subject is a medical doctor or a Ph.D.
courtyard - Outdoor patio area partially enclosed by the KUSM-W buildings. Lowercase unless part of a formal name: Courtyard Grill.

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Daniel K. Roberts Amphitheater - Roberts Amphitheater is acceptable on second reference.
Daniel K. Roberts Center for Research - Roberts Center for Research is acceptable on second reference.
dates - Always use Arabic figures, without st, nd, rd, or th. Set off day and year with commas. Abbreviate months in all usages except prose. For future events, include day of week before date. Example: He was born Jan. 3, 1960, in Wichita. We went to the ice rink in January. The event takes place Wednesday, Jan. 6.
days of week - Do not abbreviate days of week, except as needed in tabular format. 
dean - The chief executive officer of the medical school. Capitalize when it precedes the name, lowercase when it follows: Dean Garold O. Minns, M.D.; Garold O. Minns, M.D., dean.
department - Capitalize names of departments: Pediatrics. Precede department name with "Department of" when use is official, such as certificates, letters of offer, and official announcements. Never abbreviate the word "Department." University style eliminates "Department of" when the department name follows a person's name and title: Sechin Cho, M.D., professor and chair, Pediatrics.
distinguished professorships - The Office of Institutional Research and Planning's "Profiles" is the authority for named and distinguished professors. The most recent graduate or undergraduate catalog may also be used. Capitalize all words in titles of named and distinguished professors. Use "the" between the name of the professor and the title of the professorship if he or she is the only person with that title. Use "a" if there is more than one person with that particular professorship. Ronald T. Borchardt, the Summerfield Distinguished Professor of Pharmaceutical Chemistry; Valentino Stella, a University Distinguished Professor of Pharmaceutical Chemistry. On second reference or if the entire proper name of the professorship is not used, do not capitalize. She was named a distinguished professor in 1994. He also holds a distinguished professorship in medicinal chemistry. Retired distinguished professors retain the title of distinguished professor but not the proper name in the title.
division - See department.
doctor, Dr. - Avoid preceding a name with a courtesy title for an academic degree and following it with the abbreviation for the degree in the same reference: Dr. James White, M.D., is incorrect; use James White, M.D., for all first references, Dr. White for all subsequent references. The same is true for Ph.D.s.

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email - Do not hyphenate.
Endowment Association - See Kansas University Endowment Association.

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FCM - Acronym for Family and Community Medicine, an academic department that provides student and resident education, continuing education, faculty development, and patient care in the practice area of family medicine.
FM - Acronym for Facilities Management, department that oversees the KUSM-W campus facilities, including housekeeping, maintenance, motor pool, and room set-up services.
FY - Acronym for fiscal year.
Farha Medical Library - Acceptable second reference for George J. Farha Medical Library.
fellow - Lowercase: She is a fellow of the American College of Physicians.
fellow/fellowship program - Lowercase unless part of a title. Designates participants/programs in medical subspecialty training following residency. The Wichita Center for Graduate Medical Education (WCGME) has one fellowship program, which is always designated as an entity of the University of Kansas School of Medicine-Wichita: Adult Reconstructive Surgery Fellowship Program
fiscal year - The medical school's fiscal year runs July 1 through June 30 and carries the numerical designation of the latter year, i.e., July 1, 2013, through June 30, 2014, constitutes FY14.

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GME - Acronym for Graduate Medical Education. See Wichita Center for Graduate Medical Education.
George J. Farha Medical Library - Farha Medical Library is acceptable on second reference.

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HOP - Acronym for Health of the Public. Required clerkship in which fourth-year medical students study—and look for ways to improve—a common health problem of a specific population.
HR - Acronym for Human Resources.
Hazel Fenske Student Center - A lounge for students named after former long-time staff member Hazel Fenske and located in Academic and Student Affairs.
health care - Always two words, even as a compound modifier: She is a health care provider. She is interested in health care.

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IM - Acronym for Internal Medicine, an academic department that provides student and resident education, research, and patient care in the area of internal medicine.
IT - Acronym for Information Technology, a support department composed of two service units—Education Technology and Information Technology Services—and one administrative unit. Oversees campus computer networks, telephone system, videoconference and satellite television programming, Web services, and online courses.
institutional review board/independent ethics committee - With an acronym of IRB/IEC, this group approves, monitors, and reviews biomedical and behavioral research involving humans with the alleged aim to protect the rights and welfare of the subjects.
Information Technology Administration - Administrative function and support of Information Technology
Information Technology Services - Services focus on implementation, support, and maintenance of PC computers and network support. Services for installation, configuration, and maintenance of telephone and phone line programming and devices. Provision of videoconference and satellite television programming. Set up and operation of audiovisual equipment and production of audio and video programming.

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JayDoc - One word. The University and the Trademark Licensing Program recognize the desire to utilize historic Jayhawk logos, including the KU Medical Center Jayhawk referred to as the JayDoc (1954). Use of these logos is limited to appropriate items for resale and does not extend to any department or unit for use in day-to-day operations, advertising, or other non-commercial uses. To signify the historic nature of these logos, standard licensed product bearing these trademarks must be accompanied by the correct year as a design element and be subject to standard licensing requirements. For more information or licensing permission:
Paul Vander Tuig, Trademark Licensing Director; Kansas Athletics, 1412 Wagnon; 1651 Naismith Drive; Lawrence, KS 66045-7800; 785-864-4650; pvt@ku.edu. The occasional invitation, or some such special, one-time use in a smaller format is acceptable at the discretion of the Public Affairs Director.
JayStar - A Human Resources program designed to acknowledge and reward KUSM-W employees.

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KU - Acceptable second reference for the University of Kansas. Used without periods.
KU Cancer Center - On first reference, University of Kansas Cancer Center or KU Cancer Center if the university has been mentioned previously. On second reference, cancer center or center. The KU Cancer Center includes a research unit, the Kansas Masonic Cancer Research Institute; and a clinical unit, the University of Kansas Hospital Cancer Center. The KU Cancer Center is the umbrella name over both.
KU Medical Center - Second reference for the University of Kansas Medical Center, located in Kansas City, Kansas, for internal or external use.
KU Wichita Adult Medicine - Internal Medicine practice located at KU Wichita Center for Health Care.
KU Wichita Adult Medicine Midtown - Internal Medicine practice located at 1001 N. Minneapolis.
KU Wichita Center for Breast Cancer Survivorship - Internal Medicine services located at KU Wichita Center for Health Care.
KU Wichita Center for Internal Medicine – Internal Medicine practice, including residents, located on Topeka.
KU Wichita Endocrinology - Internal Medicine practice located at KU Wichita Center for Health Care.
KU Wichita Gastroentorology – Gastroentorology practice located at KU Wichita Center for Health Care.
KU Wichita Neuroscience – Neuroscience practice.
KU Wichita Pediatrics - Pediatric practice umbrella.
KU Wichita Psychiatry - Psychiatry practice located at 1001 N. Minneapolis.
KU Wichita Psychology - Psychology practice located at Rockhill, 7829 E. Rockhill, Suite 105.
KU School of Medicine-Wichita - See The University of Kansas School of Medicine-Wichita.
KUEA - No longer used. Formerly an acceptable abbreviation for Kansas University Endowment Association. Use KU Endowment instead, acceptable in all but legal uses. For legal documents, use Kansas University Endowment Association.
KUMC - A second reference for the University of Kansas Medical Center, located in Kansas City, Kansas. Acceptable for internal use only.
KUSM-W - A second reference for the University of Kansas School of Medicine-Wichita to be used in parentheses following first reference in internal communications only.
Kansas - In general, the state name does not appear after Kansas towns in text unless there is a possibility of confusion with another city of the same name. Kansas City and Independence are among Kansas towns that should carry state abbreviations. Pittsburg need not be identified as being a Kansas city, because the Pennsylvania city is spelled Pittsburgh. Do not abbreviate except in mailing addresses. When using in the body of a narrative, spell out Kansas.
Kansas Board of Regents - On second reference, Board of Regents, Kansas regents, regents, or board.
Kansas University Endowment Association - The association is the only university affiliate with the proper name, Kansas University. All others use the University of Kansas. KU Endowment acceptable in all but legal uses. For legal documents, use Kansas University Endowment Association. Do not use KUEA. There is a Wichita KU Endowment office.

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library - The school’s library is the George J. Farha Medical Library. Acceptable second reference is Farha Medical Library.

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M.D. - Acronym for medical doctor degree. See academic degrees.
M.D./MPH - A five-year KU combined program to earn both medical doctor and master of public health degrees. Once an individual has graduated, name is to be followed by "M.D., MPH."
MPA - Medical Practice Association. See The University of Kansas School of Medicine-Wichita Medical Practice Association.
MPH - Master of public health degree. See academic degrees.
Master of Public Health - University of Kansas master of public health degree program. KU MPH degree program on second reference.
Medical Practice Association - See The University of Kansas School of Medicine-Wichita Medical Practice Association.
medical school - As a second reference, lowercase medical school, which is not a proper noun, even if it refers to the KU School of Medicine-Wichita.

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Names - Use first and last name on first reference, last name on subsequent references.

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OB-GYN - Acronym for Obstetrics and Gynecology, medical/surgical specialties, commonly combined, that deal with pregnancy and the care of the female reproductive system. Also commonly used in reference to a physician specializing in these areas of medicine.
OoR - Acronym for Office of Research, a department of the school that focuses on collaborating with the professional community to secure extramural funding for clinical research and to develop research from concept to publication.
orthopaedics - Use this traditional spelling.

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PA - Acronym for Public Affairs, the department that oversees marketing communications efforts for KUSM-W.
PGE
- Acronym for Post Graduate Education, the department that coordinates continuing medical education activities, including Grand Rounds.
Ph.D. - Acronym for doctoral degree. See academic degrees.
PMPH - Acronym for Preventive Medicine and Public Health.
Patient Care Center - The on-campus facility where faculty physicians, resident physicians, and medical students see patients. Not to be referred to as the clinic.
preventive - Avoid using preventative.
product/company names - The use of product names or companies may be construed as a tacit endorsement by the university, thus raising conflict-of-interest questions and other problems. Use generic titles or descriptions whenever possible: "A major pharmaceutical manufacturer revealed … "
professor - See academic titles.

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quotation marks - Put titles (books, movies, lectures) in quotes. Do not quote titles, such as Best Teacher of the Year or Person Most Likely to Succeed.

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RHES - Acronym for Rural Health and Education Services. An office of the University of Kansas Medical Center, housed on the KUSM-W campus. RHES programs, which emphasize recruitment and retention of rural Kansas health care professionals as well as temporary coverage for medical professionals, including the Kansas Bridging Program, the Kansas Recruitment Center, Kansas Locum Tenens, and Kansas Medical Resource.
RN - Acronym for registered nurse. See academic degrees.
resident physician - A graduate physician engaged in advanced training in a medical specialty.
residency program - A program of advanced training in a medical specialty for medical school graduates. All are administered by Wichita Center for Graduate Medical Education except for the Smoky Hill program. Always designated as an entity of the University of Kansas School of Medicine-Wichita or KU School of Medicine-Wichita (second reference) in published articles.
Robert J. Dole VA Medical Center - One of three of the KU School of Medicine-Wichita's partnering hospitals. VA Medical Center on subsequent references.
Roberts Amphitheater - Acceptable on second reference. See Daniel K. Roberts Amphitheater.
Roberts Center for Research - Acceptable on second reference. See Daniel K. Roberts Center for Research.

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SOK - Acronym for State of Kansas.
SP - Acronym for Standardized Patient Program, a mandatory, not-graded program designed to help third-year medical students hone their communication skills in a mock clinical setting. Students are required to examine and interact with specially trained members of the community who portray patients with specific problems. Each session is monitored through video by coordinators outside the examination room, and students are provided a video recording of each session.
schools - The University of Kansas Medical Center comprises the following schools: The University of Kansas School of Allied Health; The University of Kansas School of Medicine, Kansas City and Wichita; The University of Kansas School of Nursing.
Smoky Hill - See residency programs.
spacing after periods - Always single space between sentences.
states - Use AP style for states. Do not abbreviate except in a mailing address.

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telephone numbers - Complete telephone numbers should be provided in any written copy, including the area code and seven-digit numbers separated by hyphens: 316-293-2635. For internal publications, you can use the five-digit extension: Call Postgraduate Education, ext. 3-2636, for further information.
The University of Kansas - Not Kansas University. Always include the article. The article should be lowercased, except when it begins a sentence or is used in a stand-alone phrase, Department of Philosophy, The University of Kansas. KU (no periods) is acceptable on second reference or in internal documents or publications. Include the location, Lawrence, Kansas, on first reference. Example: He plans to attend the University of Kansas; for more information, write to The University of Kansas, Continuing Education, 1515 St. Andrews Drive, Lawrence, KS 66045.
The University of Kansas Medical Center - This is the proper name for the campus in Kansas City. The School of Medicine is one of three schools, including the School of Allied Health and School of Nursing, located at that institution. The Graduate School of the University of Kansas is represented at the medical center by the Office of Graduate Studies and Research. KU Medical Center is acceptable as a second reference. KUMC may be used as a second reference for internal purposes only. Include the location, Kansas City, Kansas, on first reference.
The University of Kansas School of Medicine-Wichita - This is the proper title of this institution. KU School of Medicine-Wichita is also acceptable. Use of the abbreviation, KUSM-W, can be used internally. Please note that no spaces are used before or after the hyphen. 
The University of Kansas School of Medicine-Wichita Medical Practice Association (MPA) - Private, not-for-profit corporation established to provide medical education, research, and medical care through its physicians and other health care providers. MPA members are full-time faculty at KUSM-W who provide patient care at the school’s outpatient clinics and other health care entities.
times - Use noon and midnight. Omit the colon and two zeros when writing hours: 8 p.m.

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university - As a second reference, the university is not a proper noun and is not capitalized, even if it refers to the University of Kansas.
University of Kansas - See The University of Kansas.
University of Kansas Hospital - Do not use KU Med. The hospital, which is governed by an independent authority board, is affiliated with the University of Kansas schools of medicine, nursing, and allied health.
University of Kansas Medical Center - See The University of Kansas Medical Center, Kansas City, Kansas.
University of Kansas School of Medicine-Wichita - See The University of Kansas School of Medicine-Wichita.

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Veterans Affairs - Formerly Veterans Administration, it became Cabinet level in 1989 with the full title Department of Veterans Affairs. VA (no periods) is used on second reference.
Via Christi Health - One of three of the KU School of Medicine-Wichita's partnering hospitals.

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WCGME - Acronym for Wichita Center for Graduate Medical Education, pronounced “wig-mee.” See Wichita Center for Graduate Medical Education.
website - One word in all cases.
Wesley Medical Center - One of three of the KU School of Medicine-Wichita's partnering hospitals.
Wichita Center for Graduate Medical Education - Administrative unit for the medical school's residency programs. WCGME is acceptable on second reference when it follows the name in parentheses on first reference.
Women's Research Institute - The research arm of the Department of Obstetrics/Gynecology. WRI is acceptable on second reference when it follows the name in parentheses on first reference.

Last modified: Mar 16, 2015
Contact Information

Office of Public Affairs
316-293-2643
wicpa@kumc.edu

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