Requests for scheduling audiovisual equipment can be made through GroupWise. If you need assistance in scheduling, please contact Information Technology Services at 293-2605, Option 1.

Some of the more important scheduling information requirements you should be prepared to identify are:

• Date and time of equipment need
• Room in which equipment is to be used
• Type of equipment needed
• Indication if operator assistance is required
• Account # if requesting services with fees

We are now requesting additional information be included in email reservations sent to 'Audio Visual at Wichita' for AV equipment and assistance. Customers are now asked to indicate what type of assistance you need in the message portion of your appointment. Examples of different types of assistance are:

1. Independent use of equipment
2. Please power up the equipment and have it ready, no tech assistance needed - $15
3. Tech assistance getting started, but not for the duration - $15
4. Tech for duration of the event - $25 per hour

Scheduling steps (See example below):

1. Create a new appointment.
2. Be sure to include "Audio Visual at Wichita" as an attendee.
3. Enter Audiovisual equipment needs in the message area.

Tips and reminders for AV scheduling:

Whenever possible schedule a room that already has the AV equipment you need. To see what AV equipment is available in all the rooms see http://wichita.kumc.edu/nts/equipset.html.

Always send your requests to Audio Visual at Wichita as an appointment not as an email. We don’t proxy into that resource, which means if you send your request as a regular email we may miss it.

If you send an AV request late in the day and the AV support is needed early the next morning, please follow up with a phone call to bring it to our attention.

When you send an appointment to the AV calendar it changes the PLACE to ‘Audio Visual at Wichita’, please make sure you change the place to reflect the room where you need the AV equipment.

Using AV resources may also mean scheduling a tech to be at the event so don’t wait until the last minute to find out what AV resources your presenter needs, assume nothing in this regard.