KU School of Medicine-Wichita: Facilities Management

Standard Room Setups

Requests for room set-up should be provided on the subject bar line of the appointment screen in GroupWise. Each appointment must include the department name, meeting description, "as set" or setup #, and group size. Please indicate when food and/or beverage will be served. If you need help, see our section on Reserving Resources.

Failure to submit the required information on the subject line of GroupWise may cause the appointment to be declined.

Example: fac mgmt, staff mtg, as set, 18
or
Example: fac mgmt, staff mtg, #2, 18 lunch & beverage served

(this represents set-up number "as set" or "number two" with a group size of eighteen persons)

Send a separate appointment to "Audio Visual at Wichita" when audio-visual equipment is needed. Specify av equipment needs and the service level in the message section of the appointment.

You can scroll through all of the room set-ups consecutively by starting here; or you view the room of your choice by clicking the links below.

Room name

Number

Room Capacity

Set-Up Numbers

Great Plains Room
Meadowlark Room
Santa Fe Room
Roberts Amphitheater
Sunflower Room

Cottonwood Room
Flint Hills Room
PC Classroom
Wichita Room
Roberts Conference Room

#2208
#1305
#1306
#1214
#2202

#2210
#2209
#1307
#1310
#1402

12
35
40
166
100

15
15
11 students

16

as set
as set*
as set
Table Locations
1,1A,2,3,4,4A,5,6,7,8,9,10
11,12,13,14,15,16,17,18
19,19A,20
12, 13, 15=as set
12,13,14=as set,15
as set
as set
as set

* The Meadowlark room (1305) maintains the set-up as illustrated. Serving tables can be requested in the subject line by designating desired number and location(s) of tables. If a special set-up is requested, there will be an additional charge. Please submit an on-line work request located on our website, and indicate your special request and billing information for this additional charge.

Cottonwood room (#2210) and the Flint Hills Room (#2209) will maintain a standard set-up. Please indicate "as set" on the subject line of GroupWise for scheduling purposes, unless a different configuration is required. Optional set ups are provided on the list above.

Roberts Amphitheater (#2214) requires "as set" and the table number(s) preferences, and a 'sk' suffix to designate a skirted table on the subject line of GroupWise for scheduling purposes. Example: dept., mtg name, #2, #3sk, #5.

To help ensure that meeting room set-ups are accomplished in a timely fashion, please have room reservations completed by noon Friday of the previous week. Please refer questions and requests for assistance to facilities management at 3-2625.

Assistance with audio visual equipment can be obtained by contacting Information Technology Services at 3-2605.

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