Requests for room set-up should be provided on the subject bar line of the appointment screen in Outlook. Each appointment must include the department name, meeting description, "as set" or setup #, and group size. If food and/or beverage will be served this information "must" be included on the subject line of the reservation. If alcohol is being served, please add this info to the subject line of the reservation. Alcohol regulations and procedures
Failure to submit the required information on the subject line of Outlook may cause the appointment to be declined. If you need help, see our section on Reserving Resources.
Example: fac mgmt, staff mtg, as set, 18
or
Example: fac mgmt, staff mtg, #2, 18 lunch & beverage served (this represents set-up number "as set" or "number two" with a group size
of eighteen persons)
Example: fac mgmt, staff mtg, #2, 18, Food, alcohol w/b served
Send a separate appointment to "Audio Visual at Wichita" when audio-visual equipment is needed. Specify av equipment needs and the service level in the message section of the appointment.
You can scroll through all of the room set-ups consecutively by starting here; or you view the room of your choice by clicking the links below.
Number |
Room Capacity |
Room Size |
Set-Up Numbers |
|
#2210 |
15 |
16’ 9” x 20” |
15=as set |
|
#2209 |
15 |
23’ 6” x 20” |
12, 13, 14, 15=as set |
|
#2208 |
12 |
14’ 10”x18’ 8” |
as set |
|
#1305 |
35 |
37' 7" x 23' |
as set* (*for special billable set ups, see information below) |
|
#92-2321 |
18 |
24’ x 20’ |
***Standard #1, or room set up can be changed by group who reserves the room to set up #2, but it must be returned to standard set up #1 before leaving to avoid billable housekeeping charge of $20. |
|
#1307 |
16 students |
26’ 10” x 23” |
as set |
|
#2050 |
14 |
15’5” x 22’ |
***Standard #1, or room set up may be changed by group who reserves the room to #2 or #3, but room must be returned to standard set up #1 before leaving to avoid billable housekeeping charge of $20. |
|
#1214 |
163 |
63’ x 42’ |
||
#1402 |
16 |
25’ 3” x 20’ 3” |
as set |
|
#1306 |
40 |
28’ 4”x34’ 3” |
as set |
|
#2202 |
128 |
32’ x 6” x 39’ |
1,1a,2,3,4,4a,5,6,7,8,9,10 |
|
#1310 |
40 |
28’ 3” x 33’ 10” |
as set |
* The Meadowlark room (1305) maintains the
set-up "as set" as illustrated. Serving tables can be requested in the
subject line by designating desired number and location(s) of
tables. If a special set-up is requested, there will be an additional
charge. Only the following special set ups are available: 8, 9, 10, 11, 12, 13, 14, 15. Please submit an on-line work request located on our
website, and indicate your special request and billing information
for this additional
charge.
Cottonwood room (#2210) and the Flint Hills Room (#2209) will maintain a standard set-up. Please indicate "as set" on the subject line of Outlook for scheduling purposes, unless a different configuration is required. Optional set ups are provided on the list above.
***Prairie & Mount Oread Room maintains the standard set up #1, but the room can be rearranged by the group who reserves the room. The room must be returned to the standard set up #1 before leaving to avoid a billable housekeeping charge of $20.
** Roberts Amphitheater (#2214) requires "as set". Limited temporary seating can be added to the auditorium upon request by contacting Facilities. If requesting tables in the Amphitheater Lobby, please include any table number(s) preferences, and a 'sk' suffix to designate a skirted table on the subject line of the Outlook room reservation appointment for scheduling purposes. Example: dept., mtg name, #2, #3sk, #5.
To help ensure that meeting room set-ups are accomplished in a timely fashion, please have room reservations completed by noon Friday of the previous week. Any room reservation that needs to be canceled should be removed from the calendar at least 24 hours in advance. Please refer questions and requests for assistance to facilities management at 3-2625.
Assistance with audio visual equipment can be obtained by contacting Information Technology Services at 3-2605.
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Last Modified: July 18, 2012
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