Inclement Weather Procedure

In the event of inclement weather (described as heavy snow, ice, extreme thunderstorms, etc.) the Dean in consultation with the Facilities Director will determine implementation of the inclement weather procedure by 6:30 a.m. In the event of inclement weather, the Emergency Notification Telephone Chain will be used to notify all employees. Department of Public Affairs will report delayed opening of the school or curtailment of medical school operations for the entire day to television channels 3, 10 and 12 and KFDI FM 101.3 and KLIO AM 1070. Information Technology Services will create a news message that can be found on the Wichita.kumc.edu home page.

In addition staff may call the KUSM-W inclement weather hotline (293-3888) to hear instructions concerning work hours.

Medical Students: For information regarding inclement weather policies for medical students, please visit the Academic & Student Affairs website http://wichita.kumc.edu/asa/student.html or call ASA at 293-2603.

Time and Leave
In the event of a declaration of inclement weather, the following pay policies will be followed.

1. Employees who elect to work during a declaration of inclement weather will be paid at their regular rate of pay.
2. Employees will note time away from work due to an inclement weather declaration on their timesheets: IWE for exempt (salaried) employees and IWN for nonexempt (hourly) employees.  Note: This leave is to be reported in ¼ hour increments for both exempt and nonexempt employees.
3. Employees who have received prior approval for an authorized leave that falls during a declaration of inclement weather will not be affected by the provisions of this policy.

No declaration of inclement weather

1. Employees who decide not to report to work due to weather conditions in the absence of a declaration of inclement weather shall follow their department’s procedure for reporting an absence.
2. Employees not reporting to work, reporting to work after their regular schedule or leaving early due to weather conditions in the absence of a declaration of inclement weather will be required to use compensatory time, vacation, discretionary day (may only be used in a full-day increment) or leave without pay.  At the discretion of their department head, employees may be able to make up missed work during the same workweek as the leave.