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Campus Selection Process
Goal
Process
The Lottery
Timeline
More Information
Selection Form
The University of Kansas School of Medicine has two clinical campuses
on which the last two years of medical education is conducted. The
Wichita campus is approved to take 55 students. The Kansas City
campus is approved to take 120 students.
Goal
The goal of the clinical campus lottery is to assign medical students
to the 55 slots available on the Wichita campus and the 120 slots
available on the Kansas City campus (based on 175 student count).
Each student at the School of Medicine will have an equal opportunity
to pursue their clinical education on the campus of their choice.
The process for this lottery is designed to insure equal opportunity
for all students.
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Process
During the admission interviews, applicants will have the opportunity
to meet with Academic and Student Affair’s representatives
from both campuses. Students will be notified at the time they receive
their letter of acceptance that they will need to select a clinical
campus and the following process will be described to them. They
will also be told that if either campus does not meet its required
number, there will be mandatory assignment to one of the campuses
by lottery. The students will also be given instructions on how
to tour the campuses and to meet with students at each campus before
matriculation if they so choose.
Upon admission, students will be informed that they may select
a campus if they have specific approved hardship conditions that
make it essential for them to stay on or return to a specific campus.
Once approved, their selection will be honored if a lottery should
be necessary.
A Wichita campus visit will be held during orientation. Individual tours can be arranged with the office of Academic and Student Affairs on either campus.
All students must select a campus by November 24 during their first year
after matriculation unless they are on official leave of absence either
semester of the first year.
Each student will be asked to complete an on-line (Web-based) form
that indicates their preference for Kansas City, Wichita, or either
campus. Those that choose either or do not file a choice by the
specified time will be assigned to the campus that has not filled
its required number of student positions. There are two possible
outcomes from this selection process:
- The number of students required by one campus will be met. The
process will then go no further.
- The number of students permitted by one campus will be exceeded.
A lottery process will result.
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The Lottery Process
- Students need to clearly and completely describe on the lottery
form the specific hardship case that would require assignment
to a particular campus. Criteria for hardship is defined as:
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A serious personal medical condition whereby leaving Kansas City would potentially
compromise care and/or continuity of treatment or
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An immediate family member dependent on the student for direct support/care or
- Custody issues
- Lottery forms for students on the over-subscribed campus will
be reviewed. Hardship cases will be assigned to the requested
campus and removed from the lottery.
- Between November 26 and December 3, 2008, the students will be surveyed
to see if any wish to voluntarily change their campus choice and
move to the under-subscribed campus. The number of students to
be chosen by lottery from the over-subscribed campus will be determined
and publicized along with the date of the lottery.
- The entire remaining pool of students on the over-subscribed
campus will be subject to a random lottery, the results of which
will number all students in the pool in a descending fashion from
1 to the end according to the random selection process.
- The vacancies at the under-subscribed campus will be filled
by moving from student #1 down the list until the minimum number
of students for that campus has been achieved. The lottery process
will be completed on December 3, 2008.
Students may change campuses until November 1, 2009 as follows:
- Students who wish to move from the previously over-subscribed
campus to the under-subscribed campus must contact the office
of Student Affairs in Kansas City to arrange a swap of positions
on the lottery list beginning with student #1.
- Students who wish to move from the previously under-subscribed
campus (that should now have the correct number of students) may
appeal their situation to the medical school administration by
writing a letter to the Associate Deans for Academic and Student
Affairs on both campuses stating the hardship reasons for desiring
a change of campus assignment. The request may or may not be granted.
- Change requests after November 1st will be considered by the
medical school administration on a case-by-case basis.
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Timeline
- Monday, November 24, 2008 Clinical Campus Preference forms due by 5:00 pm
- Tuesday, November 25 Clinical Campus Preference results announced
- November 26 - December 3, 2008 students can choose to go to under subscribed campus before a lottery is held
- Wednesday, December 3, 2008 lottery meeting
- Thursday, December 4, 2008 students lotteried to under subscribed campus are notified of the results
- Friday, December 5, 2008 lotteried students meet with Dr. Minns and Dr. Meyer
Clinical Campus assignments are sent to all first year students
- November 1, 2009 All campus assignments are final - additional changes must be approved by medical school administration
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