International Travel

Air Travel | Conference Registrations | Currency Converter | Insurance/Services for International Travel
Lodging | Meals | Rental Car | Taxi Expenses | Travel Loan | Travel Form

Air Travel

When state funded, Travel Services will directly purchase airfare tickets for an employee.

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Conference Registrations

Two ways to register for a conference

1. Attendee register and request reimbursement after the conference
2. Travel Services register attendee

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Currency Converter

The universal currency converter at http://www.xe.com/ucc/ allows you to perform interactive foreign exchange rate calculations on the Internet, using live, up-to-the-minute currency rates.

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Insurance/Services for International Travel

For information on insurance/services while on your trip, see the “Secure Travel Brochure - Travel Card with Contact Information” located at http://www.hreo.ku.edu/files/documents/Secure_Travel_WWA_brochure.pdf
Emergency Evacuation and Repatriation Insurance and Business Travel Information is located at http://www.hreo.ku.edu/files/documents/EE_Evac_Repat_Ins_StdyAbroad.pdf

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Lodging

Two options:

1. Arrangements made by Travel Services (traveler gives Travel Services credit card information for payment)
2. Arrangements made by Traveler to be reimbursed after travel

The lodging will be reimbursed at actual cost after the travel with an itemized receipt.

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Meals

Meals for International Travel may be reimbursed at actual expenses not to exceed $90.00 per day upon administrative approval of Travel Request and submission of receipts. International Travel per diem cost limitation is $13.50 for breakfast, $14.50 for lunch and $28.00 for dinner.

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Rental Car

The agency head or designee may authorize travel by car rental when no public or other ordinary transportation is available. This also applies when public or other ordinary transportation available cannot be used advantageously in the best interest of the state. Authorization for rental car should be approved prior to travel.

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Taxi expenses

Taxi fare is reimbursable upon submission of receipts.

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Travel Loan

A travel loan may be obtained from the University of Kansas Endowment Association to prevent financial hardships on the employee while waiting for reimbursement. To obtain a loan, contact Travel Services.

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Travel Form

Fill out and submit the Travel Form prior to your intended trip to acquire the help of Travel Services.