Travel

Welcome to the Travel Services for KUSM-W employees. This page is the one-stop location for the latest information on KUSM-W travel processes. In addition, there are resources here to help create travel arrangements.

Those who travel on behalf of the University hold a position of trust and responsibility. They work independently, represent the University to the outside community, and are authorized to spend University funds for travel. In contrast to this independence is the need to be accountable for spending University and public monies, which requires that the traveler demonstrate integrity and expect all travel expenses to be scrutinized.

Clearly, the traveler must avoid extravagance. The budget and financial approvers will find that the traveler's latitude in making decisions is to be respected provided that the expenses incurred are allowable under policy.

The personal safety of the traveler, the wise use of the traveler's time, and the practical aspects of the itinerary are all to be considered in the determination of travel plans. Travel must be planned to ensure University funds are spent prudently, and travelers must exercise care to avoid impropriety.

Employees traveling on university business must obtain prior authorization before traveling to ensure reimbursement of expenses, regardless of funding. The traveler shall acquire approval from their supervisor and substantiate the business purpose. Travel expenses can be funded from state funds or private funds, eg. KUEA or KURI funds. Most travel expenses are processed on a reimbursement basis; however, travel loans are available. The traveler is responsible for retaining all original receipts and expense documentation regarding the travel.

Contact Us

Phone: 316-293-2600
Fax: 316-293-2628
E-mail: croth@kumc.edu

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