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GME Faculty Time Studies

GME Faculty Time Study form (Excel)


Faculty Time Studies are a component of the Graduate Medical Education (GME) contracts between KU School of Medicine-Wichita, Wichita Center for Graduate Medical Education, Ascension Via Christi, and/or Wesley Medical Center. It is the University's responsibility to collect time spent by our faculty in resident education and research and report that time to the hospitals. The collection period is two weeks quarterly.

Who fills out the Time Study?

Faculty with resident responsibilities in the GME contracts will be contacted via email notifying them when to begin recording time in the Time Study Form. If you want the email notification sent to a different email address than your KU email (. . . . ., notify AFS at

Recording dates

  • November: Begins 1st week of the month      
  • February: Begins 4th week of the month
  • May: Begins 2nd week of the month
  • August: Begins 3rd week of the month

The recording period begins on Sunday and lasts for two weeks.

Due date

Time Sheets are due on the Monday after the end of the two-week recording period, in the Dean's Office.

Return completed SIGNED time sheet to:

  • Fax to 316-293-2628, or
  • Email to; or
  • Postal mail to:
    • Dean's Office
      1010 N Kansas
      Wichita, KS 67214

Time Sheet Instructions

  • Any questions concerning what activities to report in your time sheet should be directed to your department chair.
  • The time sheet can be printed and completed by hand or the time sheet excel worksheet can be saved to your computer and completed. When completed in excel, the weekly and total hours will automatically calculate.
  • Print (or enter) your name and department where indicated.
  • Enter time DAILY in the categories given.
  • Provide detail information for 'GME research/scholarly activities', 'Other GME', and 'CME or GME conference' categories.
    • GME research/scholarly activities are defined as time associated with research/scholarly activities required by the residency program that involve residents. Describe activity including the date of the activity.
    • Other GME. Provide description of 'other' GME activities
    • If you attended a CME or GME conference, provide conference date, title and location.
  • Sign your name where indicated
    • An electronic signature will be accepted for those worksheets completed using excel. This is accomplished by converting your excel time sheet to a PDF and then using the Sign with Certificate function to verify your name.
  • Send completed form to the Dean's Office using one of these methods:
  • Fax to 316-293-2628, or
  • Email to; or
  • Postal Mail to:
    • Dean's Office
      1010 N Kansas
      Wichita, KS 67214

Time Sheet definitions

  • Record time to the nearest quarter hour
    • 1.00 = 1 hour
    • 0.75 = 45 minutes
    • 0.50 = 30 minutes
    • 0.25 = 15 minutes

Time Sheets not received within 30 days of the end of the recording period, will be reported as zero hours.

Last modified: Nov 08, 2019
Contact Us

Administrative & Financial Services
KU School of Medicine-Wichita
1010 N. Kansas
Wichita, KS 67214

Phone: 316-293-2600
Fax: 316-293-2628