BPC - When and How to Cancel Cards

A BPC should be canceled immediately, by the Department head, if a cardholder terminates employment, transfers to another department or experiences a change in job description that excludes the necessity of procurement card authorization.

To cancel a procurement card, the card should be returned to the Department supervisor, cut in half and forwarded to the BPC Coordinator (Deborah Alspaugh), KUMC-Purchasing. E-mail the BPC coordinator alerting her that you are sending her a card, via courier mail, that needs to be canceled.

Upon determination to cancel a business procurement card, the employee’s supervisor shall obtain the BPC cardholders “Quick Card” number from the employee or PeopleSoft. This number is needed to make any adjustments needed to a BPC entry. If you need instructions on retrieving the quick card number from PeopleSoft, please call Shirley Dunn, ext 3-2634.

The bank does allow for charges that post after the card is canceled based on the purchase date of the transaction versus the card cancellation date.