Budget General Information

Administrative and Financial Services (AFS), under the direction of the Associate Dean for Administration, is responsible for the preparation and submission of the medical school's annual budget to Kansas City. AFS maintains, regulates, and adjusts as necessary, the budget during the fiscal year (July 1– June 30).

Departments submit their proposed budget each year to the Associate Dean for Administration allocating state-appropriated (general use) funds and other funds, including restricted fee, service clearing, grants, endowment, and/or contract income.

Please see the projected schedule for budget activities leading up to fiscal year 2011 (July 1, 2010 through June 30, 2011). Please contact, Senior Coordinator Kim Shore at extension 3-3570 if you have questions or comments.

• Funding changes for faculty or staff positions can be requested by Department Administrators or Directors.  Include in your request the employees current funding, funding change, and the reason for the funding change.  Funding change requests due to new grants must include a copy of the approved grant budget worksheet from KURI.  Any increase or decrease in salary funding after the budget upload shall be approved by the Wichita Director of Human Resources and the Associate Dean of Administration.  Send all proposed funding changes to Kim Shore in Administrative and Financial Services at kshore@kumc.edu. or call 3-3570.
• There are two budget codes for Other Operating Expenses: Other Operating Expenses (OOE - 2000) and Telephone/LAN Expenses (Telecom - 2005).  An initial budget is determined for each code at the start of the fiscal year.  As actual expenses are incurred, it may become evident that transfers are necessary between OOE and Telecom.  Department Administrators and Directors should contact Kim Shore at kshore@kumc.edu. or call 3-3570 to request a fund transfer.  A projection of telecom expenses will be completed by Kim Shore before moving any funds from telecom to OOE.  Requests to move funds from telecom to OOE may be submitted after November of the fiscal year. In June, after the last telecom expense has posted for the fiscal year, any unused telecom budget will be transferred to OOE by Kim Shore.
• Detail Budget information is available through Data Warehouse reporting system. Instructions for this system are available on the AFS web site by clicking on the following headings: Purchasing | PeopleSoft | Web Reporting. Budget entries and budget changes made by the Kansas City budget office will appear along with your revenue and expenditures.
• The fiscal year beginning salary balance reported in the AM90/91 reports include salary, fringe, and shrinkage.  The internal budget worksheets submitted and approved by AFS include salary only.  Fringe and Shrinkage is assessed to every APP salary account at the beginning of the fiscal year. Shrinkage is 3.34% of salary and fringe. That amount is subtracted from your beginning salary budget on your July 1 reports.  A monthly report detailing shrinkage by speedtype is received in the Wichita Budget Office starting the end of July. (See the “BUDGET PROCESS” manual for a full description of shrinkage)